Job Title: PCO Analyst

Company: Setec Proxima

Location: Longueuil / Hybride

Setec Proxima is a renowned project planning firm specializing in the efficient management of complex projects in various industrial sectors. We are looking for a Senior Project Planner to join our innovative team.
 

Job Description:

Under the organizational authority of the PCO Manager and within the scope of construction project management activities, the incumbent provides analytical, technical, and administrative support to the direction of the INFRA project management team.
 

Responsibilities:

  • In collaboration with the PCO Manager, the incumbent develops reports on infrastructure projects, or any analysis aimed at demonstrating financial health, or forecasting the project's budgetary needs.
  • Performs key tasks in preparing business cases for obtaining project budget approvals, such as: creating the project's WBS structure, breaking down the budget into OTPs, validating commitments, all while ensuring data integrity in the company's financial management system (SAP).
  • Prepares scenarios by selecting relevant data from the records to develop budget forecasts, in collaboration with the PCO Manager.
  • Prepares accruals, purchase requests, and all reports related to the project's budget handled in SAP for internal stakeholders (e.g., project team) and external stakeholders (e.g., audit committee, advisory committee, LTA, etc.).
  • Analyzes and validates received information to ensure the quality of data regarding actual costs, upcoming costs, allocations (including accruals), estimates (pre-budgets), and project cashflows. Makes recommendations and implements necessary corrections in SAP.
  • Performs technical and financial analyses of project management reports and highlights discrepancies per project.
  • Responsible for monitoring and updating the project's overhead costs, as well as producing periodic status reports.
  • Responsible for identifying any discrepancies in the SAP system and following up with the technical team to correct the situation.
  • Participates in daily project monitoring using various tools (e.g., indicator analysis dashboard, weekly summary report, executive report, monthly report).
  • Co-leads various project cost status review meetings in preparation for monthly reports by the Project Director or a designated member of their team.
     

Additional Responsibilities:

  • Ensures compliance with administrative practices and processes within the Project Office in alignment with the company's standards.
  • Coordinates activities with the departments, the Project Office, Procurement, and Finance (Business Partners and Accounts Payable) regarding the various actions to be performed by these departments.
  • Analyzes and validates the legal compliance of service receipt documents, project closure files, such as: payment requests, receipts, subcontractor lists, statutory declarations, certificates of substantial and final completion, CSST, CCQ, and ensures proper management of invoices (coding, validation, tracking, etc.).
  • Communicates with external suppliers to inform them of the measures to be taken regarding the processes and procedures to be followed.
  • Responds to various administrative and budgetary inquiries from internal clients (e.g., project managers, technical leads, financial support, operations, planners, assistants, warehouse personnel, DTI).
  • Participates in the training and mentorship of new project managers or support staff within the Project Office regarding the administrative aspects and cost control of projects, in accordance with policies.
  • Collaborates with external consultants regarding the development and maintenance of cost reporting tools.
  • Ensures alignment between the project's breakdown in SAP and the various project management tools such as Primavera, Project Online, etc.
  • Analyzes scheduling data to assess project cost performance, ensure tracking of discrepancies, identify solutions, and make adjustments as necessary.
  • Analyzes data from the Risk Register to complete the analysis of overhead cost forecasts.
     

Requirements:

  • Hold a bachelor's degree in administration, accounting, or equivalent.
  • Have a minimum of 5 years of relevant experience for the role, including 3 years in budget control and project budget management.
  • Proficient in Microsoft Office Suite as well as SAP.
  • Have a strong knowledge of project management database software, such as Primavera.
  • Possess general knowledge in project management.
  • Be rigorous, autonomous, organized, and able to set work priorities effectively.
  • Demonstrate strong analytical skills, sound judgment, and a keen attention to detail.
  • Have the ability to establish clear verbal and written communication and foster strong interpersonal relationships in a multidisciplinary environment.
  • Possess a strong team spirit.

Benefits :

Setec Proxima offers a stimulating work environment that values versatility, performance, proactivity, fun and proximity. As a member of our team, you'll enjoy an enviable range of benefits, including employee wellness and work-life balance. You'll also have the opportunity to work on a variety of mandates in a multitude of industries, allowing you to constantly take on new professional challenges and develop your expertise.

If you're passionate about project planning, a team player and ready to take on new challenges, we invite you to apply now to join our great team at Setec Proxima.