Note: The masculine gender is used solely to simplify the text and refers to both men and women.

Administrative Assistant – Operations and Office Life Support
Company: Setec Proxima
Location: Longueuil / hybrid
Contract: Permanent full-time position
Start date: End of summer

Are you looking for a role where your sense of organization truly makes a difference?

At Setec Proxima, we design and lead large-scale projects. To do this well, we need someone who can stay focused on the details, follow-ups, and the structure of daily operations. Not in the background – right at the heart of the action.

We’re looking for someone solid, reliable, and curious, who loves when things are well done, but also knows how to handle the unexpected.

What you’ll do on a daily basis 🗂️:

  • Serve as the administrative anchor of the office: answer the phone, manage mail, coordinate building access, maintain a physical presence, and contribute to a smooth and welcoming work environment.

  • Support employee onboarding and offboarding (logistics, equipment, access, administrative documents).

  • Participate in key internal meetings (management, operations, HR, etc.), take notes, and draft clear and well-structured meeting minutes.

  • Document and organize: write and update internal procedures, structure shared organizational information.

  • Handle certain administrative communications, such as timesheet submissions to clients and satisfaction surveys.

  • Provide cross-functional administrative support to operations, human resources, business development, and training teams.

  • Help ensure the right information reaches the right people at the right time.

What we’re looking for 🧠:

  • Someone autonomous, meticulous, and detail-oriented, who learns quickly and stays focused, even when things get busy.

  • Comfortable with note-taking, digital tools (Excel, Word, Teams, etc.), and written communication.

  • Good judgment and natural discretion.

  • A person who enjoys moving things forward methodically, while maintaining a human touch.

  • Bilingualism in French and English is essential (internal communications, documentation).

What you’ll find here 💬:

  • A committed team that works seriously without taking itself too seriously.

  • A workplace that values consistency, active listening, and collective intelligence.

  • A healthy pace: things move forward, but not at the expense of work-life balance.

  • Genuine respect for quality work – not just lip service.

Bonus perks 🎁:

🧁 We celebrate birthdays
🐢 We move at a steady pace – without burnout
🎉 We love initiative and fresh ideas
💬 We speak frankly, always with respect

What we offer 📌:

  • Permanent, full-time position

  • Hybrid work model

  • Annual salary between $50,000 and $60,000

  • Enhanced group insurance

  • Paid vacation

  • And a workplace where achievements are recognized

Want to contribute to a company that values your organizational skills, rigor, and judgment?

Reach out to us. No need for a novel – just a CV and a few lines that reflect who you are.

Fluency in French is required for this position. A good level of English is also necessary due to the nature of the role, including communication with international clients, reading technical documents, and collaborating with colleagues outside Quebec.