Job Title: Administrative Assistant
Company: Setec Proxima
Location: Longueuil / Hybrid
Contract: Permanent, Full-time

Job Offer: Administrative Support Hero (cape not provided, but a smile is required)
📍 Setec Proxima is looking for a rare gem (yes, we’ve looked in oysters, but no luck).

At Setec Proxima, we plan and manage projects... and sometimes, we need a superstar colleague to keep the backstage running smoothly. That’s where you come in.

You’re as organized as a well-maintained calendar, you have a sixth sense for knowing what will be asked before it’s even asked, and you’re not afraid of a temperamental Excel file or last-minute tasks? We want to meet you.

What we’re looking for:

  • Someone who enjoys being in a support role (and doesn’t see it as a secondary role – spoiler: it’s often the main role behind the scenes).

  • Strong administrative skills with heart (and colorful sticky notes).

  • Someone who laughs at our questionable jokes... or has even better ones.

  • A multitasking pro, an email-following expert, a gentle coordinator, and a ninja anticipator.
     
  • Bilingualism (French/English) is required (we speak both languages at Setec Proxima, and so do our clients).
     

What you'll find with us:

  • A warm and welcoming team (some even say "charming," but that’s what our moms say).

  • A space where you can be yourself, even if that includes a passion for turquoise ink pens.

  • Challenges to tackle, but without unnecessary pressure – we know that mental health is not optional here.

  • Colleagues who know how to be serious without taking themselves too seriously.
     

Your daily tasks:

  • Managing administrative and coordination tasks with method and good cheer.

  • Being the team's anchor for anything related to logistics, follow-ups, and internal tools.

  • Bringing your personal touch to improve our processes.

  • Adding a little magic to the small things in everyday life.
     

Bonus points:

  • 🧁 We celebrate birthdays

  • 🐢 We move at a good pace, without burnout

  • 🎉 We love initiative and fresh ideas

  • 💬 We speak honestly, always with respect
     

What we offer:

  • Group insurance (50% covered)

  • Paid vacation

  • Hybrid work mode (you choose your rhythm and space, while staying connected with the team)

  • Between 50k and 60k per year
     

Do you recognize yourself (or want to learn to become that person)? Send us your resume with a little note that represents you. No need for a formal cover letter – just be yourself.

We look forward to meeting you!

French proficiency is required for this position. Knowledge of English is also necessary due to the nature of the role, especially for communicating with international clients and/or reading technical documents and/or collaborating with colleagues outside of Quebec.

This version captures the playful and engaging tone of the original French offer while ensuring clarity for English-speaking candidates. Let me know if you need any further adjustments!