AT ORIGINE, WE OFFER YOU ALL THIS
- Company-paid group insurance plan
- Employee Assistance Program (EAP)
- Competitive Health Spending Account
- Virtual care program (Telemedicine)
- Annual employee events and team-building activities
- Group savings plan (Deferred Profit Sharing Plan – DPSP)
- Free parking
- Cell phone allowance
- Free snacks and beverages
- A company culture that comes first, always!
Salary between $65,000 and $70,000
YOUR MISSION, SHOULD YOU CHOOSE TO ACCEPT IT
Executive and Administrative Support
- Manage the agenda, priorities, and meetings of the VP Administration
- Prepare and coordinate documentation for executive and governance meetings
- Follow up on executive decisions, action plans, accountabilities, and timelines, including those related to quality, compliance, and regulatory requirements
- Ensure rigorous management of documents, contracts, and confidential files
- Act as a liaison between management and internal and external stakeholders
- Contribute to the continuous improvement of administrative tools, processes, and follow-ups
Quality, Compliance, and Regulatory Monitoring Support
- Support the preparation of internal audits, external audits, and regulatory inspections by ensuring executive documentation is complete, organized, accessible, and that post‑inspection follow-ups are completed
- Assist in organizing, maintaining, and tracking documentation related to licenses, certifications, and regulatory communications
- Ensure ongoing monitoring of cannabis-related regulatory and certification requirements at both national and international levels
Corporate Affairs and Shareholder Support
- Support the preparation, coordination, and follow-up of corporate and governance matters
- Assist with document management related to shareholder relations, including communications, approvals, registers, and corporate obligations
- Contribute to the preparation of documents for investors and stakeholders (reports, resolutions, corporate correspondence)
- Ensure coordination between management, external advisors, and shareholders as required
Financial and HR Coordination
- Support the coordination of budgeting and payroll-related activities
- Assist with certain HR governance activities (documentation, follow-ups, approvals)
- Collaborate with Finance and HR teams as needed
WHAT MAKES YOU OUR CHAMPION
- Minimum of 5 years of experience supporting senior executives in a regulated environment
- Experience or exposure to quality assurance, GMP/GPP, compliance, or regulated operations (strong asset)
- Experience working with governance bodies, audits, or regulatory frameworks
- Excellent organizational skills and strong attention to detail
- Excellent written and verbal communication skills in both French and English
- Advanced proficiency with Microsoft 365
- Demonstrated ability to handle highly confidential information
A KEY ROLE — FAR BEYOND ADMINISTRATIVE SUPPORT…
The Executive Assistant to the VP Administration is a trusted partner who provides high-level administrative, organizational, and coordination support in a highly regulated environment governed by GPP and GACP standards. This role plays a critical part in governance, financial and HR coordination, compliance, and quality systems support, ensuring that executive decisions and processes are well documented, compliant, and audit-ready.
The ideal candidate is proactive, discreet, detail-oriented, and comfortable working at the intersection of Quality, Compliance, Human Resources, and Executive Leadership.
ABOUT ORIGINE NATURE
Through an ancestral agricultural approach, Origine Nature is fully dedicated to the production of cannabis plants grown, produced, and distributed in Quebec. Our company promotes a traditional culture, supported by state-of-the-art facilities to ensure superior yield and quality. Established in May 2017, the production facility is located in the Laurentians region, in the City of Sainte‑Agathe‑des‑Monts, and employs over 100 people.