Reporting to the Director of Legal Affairs, the incumbent coordinates document management activities for the Contrecœur project and ensures the integrity, compliance, traceability, and security of strategic, contractual, legal, and confidential documents. The incumbent regularly handles documentation related to claims, disputes, legal opinions, and contractual strategies for the project. They serve as a resource for document governance and ensure the implementation of the processes and controls required to support the project’s contractual, legal, and risk management activities.
The incumbent performs duties in an environment involving confidential, sensitive, or protected information and is required to handle files with significant contractual, financial, and legal implications for the organization.
Document Management Coordination
- Coordinate the implementation of the project’s document management processes, standards, and tools.
- Ensure the quality, consistency, integrity, and traceability of strategic, technical, contractual, and legal documents.
- Ensure compliance with requirements for classification, retention, confidentiality, and document control.
- Identify document discrepancies, risks, or anomalies and recommend appropriate corrective actions.
- Contribute to the continuous improvement of document management practices, procedures, and tools.
Support for Contractual and Legal Activities
- Coordinate documentation related to contracts, amendments, claims, change notices, disputes, and other matters of a contractual or legal nature.
- Ensure the availability, integrity, and organization of the documentation required for analysis, contract monitoring, and legal proceedings.
- Track contractual document deliverables and ensure compliance with established requirements and deadlines.
- Report any document-related issues that could have contractual, financial, or legal implications.
Governance and Stakeholder Support
- Serve as a point of contact for project teams regarding document requirements.
- Collaborate with internal and external stakeholders to ensure the consistent application of document management practices.
- Contribute to the development and updating of procedures, guides, templates, and reference tools.
- Support the evolution and optimization of document management systems and processes.
The incumbent performs duties in an environment involving confidential, sensitive, or protected information and is required to handle files with significant contractual, financial, and legal implications for the organization.
Perform any other related duties.
Qualifications :
- College diploma (DEC) or university certificate in archival science, records management, or a related field
- 0 to 3 years of relevant experience; open to recent graduates of a relevant university program
- Proficiency in Microsoft 365
- Interest in document management systems
- Ability to work with computer tools
- Rigorous, organized, and detail-oriented
- Ability to manage multiple tasks simultaneously
- Good interpersonal skills and a team player
- Bilingual in spoken and written French and English